Lausanne’s conference facilities, infrastructures, and services ensure that your event will go off without a hitch – which means that you can devote your attention to the conference programme itself, and leave the organisational details to highly professional service providers. No matter what the number of participants, the organisation of a conference requires specialised competences for it to be a success. We’ll be more than happy to help you find just the right provider for every aspect of your event – and will of course assist you in finding the ideal venue. Our services in detail.Contact us for further information concerning the conference support services we provide, which are as follows: ADVICE & PROMOTIONNeeds analysis Pre-event meetings with vendors Feasibility studies Visits to prospective venues List of suitable conference/banquet venues, hotels and so on Recommended social programme Recommended transport modalities Determining availability of hotel rooms at the desired venues Recommended social programme and detailed price quote Proposed budget Realisation of preliminary bookings Provisioning of promotional and informational documentation Proposal submissions Support for proposal submissions
COORDINATIONOnline management system; efficient interface between event organisers, participants and our staff. ACCOMMODATIONSPrice/discount negotiation with hotel operators Provisional hotel room reservations Implementation of online accommodation listings Accommodation request processing Sending room reservation confirmation to participants and hotels Processing hotel reservation changes and cancellations Participant list updating
RECREATIONAL PROGRAMMESSuccess is not only dependent on the conference programme and the quality of the venue. A relaxation programme is just as important. In this regard, we provide the following services for your event’s recreational programme: Recommended recreational programme for conference participants and/or their companions Obtaining quotes from potential vendors Making preliminary bookings Activity supervision and monitoring Checking over vendors’ invoices Final discount; invoicing the organisation
TRANSPORTSWe can elaborate transport solutions aimed at ensuring that the participants at your events can get from point A to point B quickly, efficiently and in a manner that is well within your budget. We also offer the Congress Card pass, which allows participants unlimited use of Lausanne’s entire public transport network (except taxis). We can also develop and administer a specific transportation solution for your event.  More informations RECEPTION & INFORMATION SERVICESWelcome desk at the Lausanne airport/train station and at the event venue Welcoming services for participants Hiring of hostesses, drivers, technicians etc. Provisioning of general and tourist information
OTHER MANAGEMENT SERVICES (paying services)We provide the following additional services for your event and social programme Elaboration of an overall event budget (including the cost of our services) Elaboration of an online registration form Management of event registration payments via credit card, direct debit, and/or secure online payment Management of registration modifications and cancellations Participant list updating Accreditation management; badge production Submission of personnel documents (forms, nominal vouchers, discounts) Confirmation of registration, and payment by check, for each participant
FINANCIAL MANAGEMENTInvoice checking and payment Final report Bookkeeping services: Discount for registration finances Reimbursement and contested payment processing for up to eight weeks after the event Payment of postage, phone and photocopy charges Closing out of accounts
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